At Syscat, we specialise in transforming traditional record-keeping methods into efficient, modern digital solutions. One such service that continues to offer tremendous value for businesses with extensive archives is microfilm scanning. But what exactly is microfilm scanning, and why should your company consider it?
What is Microfilm Scanning?
Microfilm scanning is the process of converting microfilm, a traditional medium used to store photographic records on tiny film reel, into digital files. Microfilm was widely used in the past for archiving important documents such as newspapers, contracts, blueprints, and financial records because it significantly reduced physical storage needs.
The scanning process involves carefully feeding the microfilm reels into specialised high-resolution scanners. These scanners capture each frame of the microfilm, converting the images into clear, searchable digital files, typically PDFs or TIFFs. Advanced software can enhance image quality, correct distortions, and even apply Optical Character Recognition (OCR) so you can search the text within scanned documents.
How Does Syscat’s Microfilm Scanning Work?
At Syscat, we use industry-leading scanning equipment paired with expert technicians to ensure every frame is captured with precision. Our process includes:
- Preparation: Assessing and cleaning microfilm reels to ensure optimal scan quality.
- High-Resolution Scanning: Using precision microfilm scanners to digitise each frame.
- Image Enhancement & OCR: Enhancing image clarity and enabling text search functionality.
- Quality Control: Reviewing scans for completeness and accuracy.
- Delivery: Providing digital files in the format and structure you require, ready for integration with your existing document management system.
Why Should Your Company Consider Microfilm Scanning?
1. Preserve Fragile Documents
Microfilm degrades over time and is vulnerable to environmental damage. Digital copies preserve your valuable records indefinitely, preventing loss.
2. Save Physical Space
Microfilm reels take up much less space than paper archives, but digital files eliminate physical storage altogether. Free up office space or costly storage facilities.
3. Increase Accessibility
Digitised records can be accessed instantly from anywhere, improving workflow efficiency and enabling remote collaboration.
4. Improve Search and Retrieval
With OCR technology, finding specific documents or information becomes a matter of seconds rather than hours.
5. Enhance Compliance and Security
Digital archiving helps maintain regulatory compliance with secure backups, audit trails, and controlled access.
6. Reduce Costs
Lower storage, handling, and retrieval costs translate into long-term savings for your business.
Why Choose Syscat?
At Syscat, we understand that every business has unique archival needs. Our team works closely with you to develop a scanning strategy tailored to your volume, format, and accessibility requirements. We guarantee accuracy, confidentiality, and a seamless transition from analogue to digital.
Ready to future-proof your company’s records?
Contact Syscat today to learn how our microfilm scanning services can transform your archival process into a streamlined, digital asset.